Short Notes on- Office Memo
Posted by Ripon Abu Hasnat on Thursday, June 4, 2015 | 0 comments
The word memorandum shortly termed as
'memo' means taking note for future or any matter to be remembered. Indeed memo
is one kind of written note that helps to keep something in memory. Office memo
is a written means of internal communication. It is .used to exchange
information among official’s subordinates or people of same status in an organization.
In fact, office memo is a written means of communication in between different
sections, departments or units within the organization. It is used to exchange
information among executives, sub-ordinates and people of same status.
Office memo is written referring to a
specific issue of the organization. Polices and principles of the organization,
clarification of policies, any change or modification brought in present
policies, any change in work schedule, providing or soliciting advice, request
for supplying information, granting permission to perform a particular task
etc. are used as the subject matter of office memo. The officials,
sub-ordinates and people of the same status may use office memo to exchange
information in matters of various 'courses of action of the office. Office memo
is frequently used for conveying information, making requests and providing
response.
As a tool of internal communication
office memo provides certain specific benefits. It provides the message in
brief and effective form. It is less expensive and may be used as reference.
But office memo can be used only in limited areas. If it is used formally, rules
and regulations should be followed strictly and this causes unnecessary delay.
If any wrong, exaggerated or distorted information is included in a memo, it
cannot by instantly alter. A corrigendum becomes necessary for it. It is
useless of the illiterate people.
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